1st Step to SharePoint Knowledge Management: Taxonomies
Taxonomy are controlled vocabularies
used to describe, organize, and classify information in order to make it easier
to find and use. In Microsoft SharePoint Server taxonomies of managed metadata
can cover virtually any type of physical or conceptual entities (products and
services, processes, knowledge fields, organizational groups, locations etc.) at
any level of granularity (page, item, user etc.). Taxonomies are managed in the
SharePoint Term Store. Please create your own Term Groups and Term Sets in the
- Your ERP
system can be a good starting point with product groups and products or
organizational units. You can export from there as Excel or CSV.
- There are some taxonomies freely available in the Internet, mostly in SKOS
format (not suported by SharePoint)
- You can buy commercially available taxonomies, e.g. for specific industries
as a starting point (mostly in SKOS format as well)
3rd party SharePoint tools can help to manage taxonomies in the SharePoint
Term Store, e.g. with
- SKOS based Term Set import and export
- Taxonomy backup and restore
- Deployment (without losing existing metadata assignments)
- Content Classification Rules to increase precision and efficiency
See here for more details about the Layer Taxonomy Manager for SharePoint.
Fig.: Sample content classification
rule to identify content that should have the term "Security" applied.